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The Board of Trustees of the Kennebunk Sewer District held its monthly meeting at 7:00 p.m. on Tuesday, November 1, 2011 in the conference room of the District offices at 71 Water Street in Kennebunk. Trustees present were: John E. Price, III, Chairman Mark K. Allenwood, Vice Chairman Robert J. DiCarlo, Treasurer James A. Oppert, Clerk protem AGENDA 1. Reading of the minutes from the October 4, 2011 monthly meeting 2. HVAC Project – update 3. RBC Aeration Improvements Project – update 4. Boothby Road Forcemain replacement –discussion 5. 2011-2012 Capital Improvements Budget 6. Route 1 South Sewer Extension – update 7. 2012 Budget – discussion 8. Other Business… DISCUSSION Item #1: Reading of the minutes from the October 4, 2011 monthly meeting The meeting was called to order by Chairman Price and the minutes of the October meeting were read. It was moved by DiCarlo and seconded by Oppert that the minutes of the October 4, 2011 meeting be accepted as presented. Vote: 4-0 Item #2: HVAC Project – update Emmons reported that KSD met with Results Engineering last week (with Harriman participating by conference call) to review the punch list items. REI was at the District today. The project is close to completion and the system is functioning well. Price asked if the remaining $52,000 budgeted will be needed. Emmons replied that some money is being held with REI and there may be some additional costs with Harriman but they should be relatively minor. Additional HVAC projects are in the capital improvements budget. Item #3: RBC Aeration Improvements Project – update Emmons told the Board they were able to purchase the chemicals and necessary equipment for $13,000. The cost next year should be $6,000-$7,000. The goal for ammonia limits was achieved. Cyanide testing was done in October but results have not been received to date. Item #4: Boothby Road Forcemain replacement – discussion Rico reported that the project got off to a slow start but progress is being made. Maietta has replaced 560 feet out of the 1110 feet of forcemain required. 650 feet remain to be done. They have also installed the two structures. A lot of bedrock which had been crushed and backfilled was encountered. Substantial completion date is November 5th. However, the late start plus the weather has delayed the project. Rico expects Maietta to ask for a 1-2 week extension and he recommends it be granted. Rico cautioned that restoration of lawns and grass might have to wait until spring. It was decided to make the extension conditional on the work being done in the spring. The forcemain should be finished next week and the pumps running. Item #5: 2011-2012 Capital Improvements Budget Emmons submitted a final capital budget as approved by the Board at the October meeting. He reminded the Board that this is the month they approve transfer of funds to reimburse the Operation and Maintenance checking account from capital reserves and appropriate impact fees. He gave the Board a detailed list of purchases and capital expenses over the last year for the projects done and an itemized list of HVAC improvements and capital reserve. It was moved by DiCarlo that the O&M checking account be reimbursed in the amounts given, $229,263.61 from the impact fee account and $300,815.85 from the Capital Reserve account. The motion was seconded by Oppert. Vote: 4-0 Rico said SGC will begin designing four separate proposals for Western Avenue on both sides of Route 35, High Street from Pleasant Street to Pleasant Street, and Brown Street from Day to Main St. The four separate proposals for engineering were submitted and Rico requested they be combined into one for possible savings. The savings amount to $24,000-$25,000. Total engineering cost was $124,000 but all will not be spent in 2012. Item #7: 2012 Budget – discussion Emmons is still getting prices for items. There is an outstanding matter regarding health insurance in union negotiations. The District’s health insurance plan will increase by four percent rather than the ten percent expected. Emmons said the Administrative insurance offered by KSD and the plan offered by the union are fairly even and it will be up to the employees to make a choice. Emmons said KSD is involved with a chemical consortium and that prices will not be available until some time in December. He believes that cost increase will be about one percent. Energy and fuel costs are unclear, however, Emmons believes they will be within budget. IItem #6: Route 1 South Sewer Extension – update Emmons sent a second email to Marc Brunelle. Brunelle is having the easement reviewed by his attorney. Emmons will follow up if he has not heard from Brunelle by the end of the week. Item #8: Other Business… a. Monthly Account Balances and 3rd Quarter Financial Statements. Price asked if there were projects to be done which will use the $45,000 of impact fees collected from the industrial zone. Emmons said there are pipes runs that need to be replaced in conjunction with a major industry coming on line or this work may be triggered by sewer service being extended to West Kennebunk. b. Economic Development Committee. Emmons said Tibbetts will contact Brunelle and ask him to prepare an agenda for the Board for December. c. Union Negotiations. Emmons is pushing for a vote on whether to accept the union health insurance as the date for enrollment in the Maine Municipal insurance plan is December 1st. d. West Kennebunk Sewer Service. Emmons had no new information to report. e. Talking Points. Emmons said he and Rico assembled a list of points as a beginning. Oppert recommended that it become a work in progress which will be added to as issues arise. There being no further business to come before the meeting at this time it was moved by Oppert that the meeting be adjourned. James A. Oppert, Clerk protem |