Kennebunk Sewer District Minutes

What is the KSD?

News & announcements

Year end report & audit

Town of Kennebunk

Minutes
MONTHLY MEETING, July 6, 2010

The Board of Trustees of the Kennebunk Sewer District held its monthly meeting on Tuesday, July 6, 2010 at 7:00 p.m. in the conference room of the District offices at 71 Water Street in Kennebunk. Trustees present were:

James Oppert, Chairman
Robert J. DiCarlo, Treasurer
John Price, Vice Chairman
Mark Allenwood, Clerk
Nick Branchina, Trustee

AGENDA

1. Reading of the minutes from the June 1, 2010 monthly meeting

2. Welcome to new Board Member and Election of Officers.

3. HVAC Project – update

4. Storer Street to Water Street Route 1 crossing - update

5. Scotsman’s Brook / Bourne Street sewer replacement - discussion

6. Route 1 South Sewer Extension - discussion

7. Patriot’s Day Storm – progress report on repairs to the Treatment Facility

8. Dewatering Equipment Project - update

9. Other Business…

DISCUSSION

The meeting was called to order by Chairman Oppert. A welcome was extended to Nick Branchina as the newest member of the Board of Trustees.

Item # 1: Reading of the minutes from the June 1, 2010 meeting.

John Price moved to accept the minutes as written then amended the motion to correct the vote on Agenda Item #3 from 4 – 0 to 3 - 1. Bob DiCarlo seconded the motion. No more discussion. 4 voted in favor, 0 opposed.

Item #2: Welcome to new Board Member and Election of Officers

A brief discussion was held to talk about new officers. The new officers are:

Chairman – Jim Oppert
Vice Chairman – John Price
Treasurer – Bob DiCarlo
Clerk – Mark Allenwood

All in favor of accepting the officers as discussed. 5-0 vote.

Item # 3: – HVAC Project – update

Bill Emmons summarized the complete HVAC project as a background for Nick Branchina. There will be a meeting with Curt Bartram tomorrow to discuss some details. One topic will be discussing some additional work. One of the HVAC units that will be removed from the Control Building will be installed on the roof of the RBC building. W.H. Demmons has been asked to do this. Approval has been received from Efficiency Maine for the variable frequency drive (VFD) units. There will be approximately 20 units purchased and Efficiency Maine will reimburse the District for a portion of this cost, approximately $8,800.

Item # 4: Storer Street to Water Street Route 1 crossing – update

Bill Emmons and Nick Rico presented a history of the Storer Street upgrade. Extensive discussion was held about the cost and advantages of traditional dig and replace, pipe bursting or pipe lining. Nick Rico presented a chart listing the costs, advantages and disadvantages of the various methods. One of the factors to consider would be the additional cost to KSD to help defray the costs incurred by KKWWD to move their water lines since these lines are so close to sewer lines and would have to be moved with either the dig and replace method or the pipe bursting method. The question was asked if the 18”± pipe that would be in place as a result of the pipe bursting would be sufficient for the anticipated demand of the foreseeable future. The statement was made that the primary source driving the need for increased capacity would be sewer expansion to West Kennebunk. It was determined that a master plan for future West Kennebunk expansion was necessary and that before West Kennebunk could be made part of the Kennebunk Sewer District a charter change along with a trip to the State Legislature would be required. Bob DiCarlo made a motion to use the pipe bursting method and to include 25% ($12,500 maximum) of the estimated $50,000 cost that KKWWD would need to fund the reconfiguration. Mark Allenwood seconded the motion. All voted in favor. 5-0 Vote.

Item # 5: Scotsman’s Brook / Bourne Street sewer replacement - discussion

Bill Emmons and Nick Rico explained the history of the project. Later this week Brex will start to cross Main Street. Right now they are about 8 or 9 sections of pipe away from the intersection of Nason’s Court and Main Street. KLP has already moved one telephone pole. Brex will put all new conduit in for the water main and the sewer main. The 100 year old clay pipe would not have withstood the construction of rerouting of Scotsmans Brook so in anticipation KSD will replace the sewer line to redirect it to Nason’s Court. They discovered gasoline or some kind of petroleum leak at the corner so there will be some additional clean up work done. This part is funded by a DEP insurance fund.

Item # 6: Route 1 South Sewer Extension – discussion

Bill Emmons explained that the Town has been talking to KSD about the legal documents needed to complete the transfer of ownership of the pumping station. Ron Bourque has been diligently doing title search and refers to a plan that was approved by the Site Plan Review Board in the late 1990s indicating a green space. The plan from the Planning Board shows the pumping station located in the green space. As a formality this will have to go back to the Site Plan Review Board for them to sign off on this. There is a communications module that needs to be installed. Some additional control work will also have to be done to complete the systems.

Item # 7: Patriot’s Day Storm – progress report on repairs to the Treatment Facility

This project is almost completely done. Last week Bill Emmons recorded the easements and the plans at the Alfred Court House. The surveyors will be coming in to set the pins for the easements some time during the week of July 13. The Kennebunk Land Trust is pleased with the final outcome. There is a deadline of July 31 to make sure all of the expenses have been paid. KSD borrowed about $500,000 from the State Revolving Fund to start this project and will have to start paying this money back after the final audit is completed. As FEMA money was received this was used instead of borrowing more from the SRF. There is about $480,000 left in these funds and this will eventually have to be paid back. KSD will owe a portion of the work and the State will be paying their 15%. The actual portion that is the Distict’s responsibility has not yet been determined.

Item # 8: Dewatering Equipment Project – update

A discussion was held concerning the flow signals and pressure sensors to shut the pumps off when there is not enough sludge. The system was designed with a certain set of parameters in mind but there has to be some factor included to prevent damage to pumps running dry. This will still need to be resolved. KSD is holding $74,000 for this job.

Item # 9: Other Business

Monthly Account Balances
Bob DiCarlo said that some adjustments and compromises had to be made and some funds were moved to consolidate and ease the office work.

Brown Street
There is an outstanding issue of Mr. Allen’s complaint about noise coming from a manhole cover near his house. KSD has done everything reasonable to try to resolve this problem.

The tape recorder was shut off when the Board went into Executive Session to discuss a legal issue.

The Board closed the executive session and came back into regular session. No other business was discussed. Bob DiCarlo made a motion to adjourn and John Price seconded. Meeting was adjourned.

Mark Allenwood, Clerk