What is the KSD? Plant tour Rates News & announcements Agenda Specifications Year end report & audit Home Town of Kennebunk		REPORT OF THE KENNEBUNK SEWER DISTRICT You may download the 2007 Audit Report by following this link. The following is a report which briefly summarizes several areas of the District's operational and administrative accomplishments over the past year based on information collected over the course of 2007. For some of these categories, the goals for the year 2008 and beyond are included. ADMINISTRATION Billing For the four quarters in 2007, the following amounts were billed to the customers of the KSD: Quarter Billed Collected % Collected 1st Quarter $462,877 $449,156 97 % 2nd Quarter $463,761 $491,372 106 % 3rd Quarter $467,549 $418,998 90 % 4th Quarter $469,759 $480,365 102% Totals $ 1,863,946 $ 1,839,891 98.75% Liens Liens for a total of $16,269.64 were filed for delinquent customers on their 2006 charges. The number of delinquent accounts with 2004 and prior liens presently stands at two with a total outstanding balance of $575.76. Impact Fees As of December 31, 2007, 45 impact fees were collected in 2007 by the KSD for a total of $241,635.93. This compares with 32 impact fees collected in 2006 for a total of $127,322.33. The total that the District has in the impact fee account is currently $2,145,950.36. Below is a summary of impact fees collected over the past 10 years. Year # Impact Fees Total Collected 2007 45 $241,635.93 2006 32 $127,332.33 2005 33 $122,294.08 2004 30 $ 79,051.16 2003 46 $225,412.51 2002 37 $100,092.32 2001 33 $127,714.40 2000 37 $259,390.90 Year # Impact Fees Total Collected 1999 55 $256,720.28 1998 62 $144,057.31 10 Year Totals: 410 $1,683,701.22 Reserve Accounts - balances as of 12/31/07 Equipment Replacement Account $838,794.68 Facility Replacement Account $376,125.58 Sinking Fund $313,497.04 Sewer Permits and New Customers In 2007, 43 sewer connection permits were issued and approximately 115 accounts added to the customer base. This compares with 32 and 36 respectively for the same period in 2006. 2008 Sewer User Fees, Impact Fees & Budget The Board of Trustees plans to hold a Rate Hearing on March 4, 2008 to set 2008 rates and fees. An adjustment to the current user fees is being considered for 2008. The projected budget for 2008 is $2,048,388, up approximately 3.5% from the 2007 budget of $1,949,356. As is the case yearly, the Board is also proposing to increase the base impact fee charge by approximately 2.6% to match the increase in the Construction Cost Index as published by the Engineering News Record. If passed, the new base impact fee will increase from the current $2,430 per equivalent unit to $2,495 per equivalent unit. In 2006 and 2007, the Board of Trustees established Collection System Impact Fees that will be collected from new and expanded uses in certain drainage areas throughout the District’s service area. Monies will be placed in separate accounts and will be dedicated towards improvements in each specific collection system necessitated by growth. Currently there are Collection System Impact Fees set for the Turnpike Industrial Zone, Route 1 North, and Route 1 South areas. In 2007 they were $1810.00, $65.00 and $99.00 per equivalent unit respectively. An increase of 2.6% will be considered and if adopted those Collection System Impact Fees would increase to $1,855.00, $67.00 and $102.00 per equivalent unit respectively. For more detailed information regarding the 2007 Financial Statements of the Kennebunk Sewer District, please visit our website: www.ksdistrict.org. OPERATIONS Biosolids Production and Disposal In 2007, the Kennebunk Sewer District produced approximately 1,170 yds3 of de-watered biosolids. Beginning June 1, 2007, KSD began a new 5 year contract with Soil Preparation Inc. (SPI) for the handling of all KSD biosolids. KSD and a group of six other communities and districts made a request for proposals, reviewed the proposals and negotiated with SPI for biosolids services at considerable savings. In 2007 the KSD expects to produce between1100 and 1200 yds3 of sludge. In June of 1995 the KSD and University of New England entered into an agreement in which the KSD would accept and dewater approximately 20,000 gallons (about 10 cubic yards) per month of the liquid sludge UNE generates. This relationship ended just after the Patriot’s Day Flood event. Since KSD was without dewatering for a period of time, UNE chose to go elsewhere for its sludge disposal needs. In 2007, KSD did not receive any septage. I&I Program For more than 15 years, the District has focused on removing as much clean water that enters its collection system as is economically feasible. Technically known as infiltration and inflow or I&I, this excess clean water robs capacity from the collection systems and treatment facility. KSD each year targets areas within its collection system that will be repaired or replaced to remove additional I&I. The results have paid off over the years by significantly reducing the number of bypass events at the treatment facilities. In 2007 the KSD bypassed high storm water flows 5 times (all in April) to the Mousam River. Below is a table of KSD bypasses over the past ten years. Overall, our records indicate that rainfall for 2007 has been above average at 51.72 inches, while the yearly average rainfall for Portland is 46 inches. Year Number of Events 2007 5 2006 6 2005 20 2004 1 2003 0 2002 0 2001 18 2000 4 1999 2 1998 17 Treatment Plant Overall, from January 1, 2007 to December 31, 2007, KSD treated 283.15 million gallons of water for a daily average of .770 million gallons per day (mgd) compared to 366.9 million gallons of water for a daily average of 1.0 million gallons per day (mgd) for the same time period in 2006. Looking at this strictly as an average and the design of the plant being 1.31 mgd, the plant ran at 59% of its hydraulic capacity on an average day in 2007. In addition, the plant was designed to treat 2,576 pounds per day BOD. Below are the average hydraulic and organic loadings for each year going back to 1998. Year Ave. Flow % Cap BOD Loading % Design 2007 .770 mgd 59% 1458 lbs./day 57% 2006 1.00 mgd 76% 1459 lbs./day 57% 2005 1.00 mgd 76% 1284 lbs./day 50 % 2004 .777 mgd 59% 1321 lbs./day 51% 2003 .810 mgd 62% 1392 lbs./day 54% 2002 .720 mgd 55% 1425 lbs./day 55% 2001 .710 mgd 54% 1346 lbs./day 52% 2000 .730 mgd 56% 1123 lbs./day 44% 1999 .690 mgd 53% 1157 lbs./day 45% 1998 .850 mgd 65% 1131 lbs./day 44% Design Review and Inspection Monitoring of Developments The Kennebunk Sewer District customer base continues to grow at approximately 2% per year and this is likely to continue as long as Kennebunk is viewed as a desirable community to live and work in. An economic downturn could temporarily change that trend. Large scale commercial development is continuing as has the planning and construction of multiple housing projects, such as affordable housing, special needs apartments and condominiums. Those developments/projects reviewed and/or inspected were: 1. Agatha James – This combined commercial and residential development is on York Street. There are six commercial units along Route 1 that were connected to the new gravity sewer system in late 2006 and early 2007. The infrastructure for the 16 condominium units, which are behind the commercial units, was installed during the summer. The condominiums are currently under construction. 2. Bethesda House – KSD has reviewed the design for this 35-condominium development proposed for Shape Drive. 3. Chamberlain Commons – This 23-condominium development is also on York Street, on the same side as Agatha James. The infrastructure and the road were also installed during the summer. The sewer design for this project was altered from gravity to an E-One low-pressure sewer system. The change was due to a conflict between the proposed sewer location and the 10-inch water main in Route 1. Construction of the buildings has not yet begun. 4. Cousens School – This 28-condominium development is under construction at the site of the former Cousens School. The sewer infrastructure for the site is installed, and the project should be complete in 2008. 5. Dixon-Shield – This housing development includes four single family homes off of High Street. This project is also designed with the E-One low-pressure sewer system. Part of the forcemain and a new manhole has been installed on High Street. Construction on the site has not yet begun. 6. Great Hill Road – Some of the neighbors on this street have banded together to form a neighborhood association to address the challenge of sewer disposal. The Great Hill Road Sewer Association hired Sebago Technics to design a private low-pressure forcemain system. The Association then hired Foglio, Inc. to install the E-One system, provided by F.R. Mahoney. The installation and startup of the system took place during the winter and spring of 2007. This system now runs along part of Great Hill Road, all of Robie Road, and discharges to KSD’s system on Beach Avenue. Initially, 14 homes hooked up, while 12 other homes have stubs installed for future connection. The Association had a separate forcemain installed in case residents farther down Great Hill Road decide to connect in the future. This sewer extension project is a successful model that other neighborhoods could follow. 7. Independence Business Park – KSD reviewed the plans for this commercial development project at the corner of Alfred Road and Route 35, near the MTA Southbound Toll Plaza. The sewer infrastructure was installed in late 2006 and 2007. The state-of-the art day care began operations last summer, while the new market with a gas station opened in December 2007. 8. Lexington Commons – KSD has reviewed the design plans for this 22-condominium development project slated for Cat Mousam Road. 9. Maine Supportive Housing Project – This 15-unit condominium project is located on Cat Mousam Road, in front of the River Ridge facility. Construction of the sewer infrastructure for this project was completed in October 2007. Building construction is underway and should be completed in 2008. 10. 139 Port Road – This 8-lot development next to the English Meadow includes one commercial property along Port Road and seven single-family homes. KSD has reviewed the design for the E-One low-pressure sewer system. The Shops at Long Bank (Stop ‘N Shop) – KSD has reviewed the design and inspected installation and successful testing of the gravity sewer system for this commercial development. The project includes construction of a new Stop ‘N Shop supermarket, a restaurant and some retail shops. The supermarket and the plaza buildings are complete. The restaurant construction is underway, but will not be completed until 2008. There are other buildings slated for construction in the complex for 2008, including a new bank. 2007 CAPITAL PROJECTS The following is a list and short summary of the capital improvement projects that were started and/or completed in 2007. 1. Improvements to District Offices – This project was started in 2006 and finished over the past year. It included a new filing system, computer network, storage cabinets, high efficiency lighting and some office furniture. 2. Mousam Landing Pump Station Improvements – This 20+ year old station received a new control cabinet, valve chamber, pumps and landscape during this project. 3. Miscellaneous Improvements to Pumping Stations – Several new pumps and controls have been provided to stations throughout the District’s service area. In addition, radio installation and improvements to the communications system were made as well. Two new roofs were installed to replace worn ones at the Riverlocks I and II stations. 4. Alarm systems replacements – Both the Boothby Road and Fieldcrest Drive pumping stations received major upgrades to their alarm systems. Boothby Road also received major replacements of the electrical system due to a flood event in early April. 5. Laboratory Equipment – A new dissolved oxygen (D.O.) meter was purchased as well as the attachments necessary to perform BOD5 and other monitoring checks within the treatment facilities. 6. Collection System Improvements and Repairs – Each year, KSD targets several areas within the collection system that are allowing groundwater to infiltrate into the system. Using various methods companies are hired to investigate various areas within the District’s service area. When significant sources of infiltration are identified action is planned to replace or repair the lines to eliminate the leaks. 7. Safety and Road Equipment – A new air blower for confined space entry was purchased as was a new service locator for digsafe related requirements. 8. Phase I Upgrade – Most of the remaining work related to the Plant Upgrade was completed this past year. 2008 Proposed Capital Improvements The following table lists capital improvements proposed for 2008. Project Location Cost Office and Lab Improvements Water Street Office $ 10,600 GIS Mapping System Mapping $ 20,000 Infiltration and Inflow Study Brown & Boothby Rd Area $ 32,000 Collection System Improvements Various Locations $ 68,000 Project Location Cost Doanes Wharf Pump Station Doanes Wharf Road $ 9,000 Plant Improvements Water Street Plant $ 172,000 Pump Station Improvements Various Stations $ 75,000 TOTAL $ 386,600 ONGOING ISSUES/PROJECTS Patriot’s Day Flood On April 16, 2007, the Kennebunk Sewer District's wastewater treatment facility was flooded by the Northeaster that struck the southern Maine coast. Astronomically high tides, wind and rainfall combined to push water levels over the banks of the Mousam River. At the height of the storm there was more than 4 feet of water in the District’s yard and nine of the eleven buildings that make up the Water Street facility were flooded by the overflowing Mousam River. Much of the equipment in those buildings was damaged, some severely. As the Mousam River rose, it became apparent that flooding the power supply to the plant was a certainty. The decision to disconnect the power before the power transformer shorted out was made at approximately 10:00 p.m. on Monday, April 16th. If it had remained on it would have knocked the power out for many KLP customers and more serious damage would have occurred to the plant equipment. Power was reconnected on April 19th at 8:00 a.m. Much of the equipment had been damaged in the flood, however, through the efforts of the District’s dedicated employees equipment was patched back together and the plant was brought back on line; treating the waste to secondary standards within a week of the flood event. The Kennebunk Light and Power District, the Kennebunk, Kennebunkport and Wells Water District and the Town all provided much needed support and assistance during the weeks immediately following the event. For three weeks, KSD had a temporary office stationed in the Fire and Rescue portion of the Town Hall and equipment and expertise were lent from KLPD and KKWWD during the initial recovery phase. The first official FEMA visit to the damage facilities was May 24, 2007. During that meeting, an inspection was done to all the buildings at the facility and a plan was put in place to work with FEMA on the reconstruction and mitigation plans for the facility. It took numerous meetings with FEMA, State and local officials to work through the process. Senator Susan Collins’ office was a driving force during the period as well. Submission of the application was difficult and time consuming, but in early October of 2007 the plan was finalized and sent to Washington, D.C. for FEMA approval. In early December 2007 word was received that the reconstruction and mitigation projects had received final FEMA approval. All in all there will be approximately $4.1 million dollars of repair and mitigation projects scheduled for the Wastewater Treatment Facility. Of the $4.1 M, FEMA will pay up to 75%, the State of Maine up to 15% and the local share will be the remaining difference of at least 10%. The work to be done includes repair and/or replacement of major equipment that were underwater as a result of the flood, building repairs as well as a ring levee that will protect the facility from future flood events. It is estimated that these efforts will take 2-3 years to complete. Conclusion 2007 has been a historic one for the Kennebunk Sewer District. After just completing its first Treatment Facility upgrade in almost 20 years, the facility was severely damaged during the Patriots Day Storm of April 16, 2007. Major steps have been taken to secure FEMA financial support to repair the damages, but it will take 2-3 years for all the projects to be completed. Fortunately the treatment facility continues to perform well to protect the waters of Kennebunk. In conclusion, the Board wishes to acknowledge the dedicated service of District employees for their outstanding efforts to best serve the customers of the Kennebunk Sewer District. The Board is also grateful for the cooperation and assistance provided by its customers, the other local utilities and the Town during 2007. Without the Kennebunk community’s overwhelming support the recovery from the Patriots Day Flood would have been much more difficult. Respectfully submitted, Board of Trustees of the Kennebunk Sewer District James A. Oppert, P.E., Chairman John E. Price III, Vice Chair Robert J. DiCarlo, Treasurer Peter G. Booth, Clerk Robert C. Wellman, Trustee